BEVERLEY COMMUNITY CHURCH (BCC)
DATA PROTECTION AND PRIVACY STATEMENT
Keeping your personal details secure is very important to us. We want everyone who supports us or interacts with us to feel confident about how any personal information that they share will be looked after or used. By providing information you agree to allow Beverley Community Church (BCC) to contact you based on the consents you have given us in accordance with current data protection law (General Data Protection Regulations). We will never make your personal information available for marketing purposes to external individuals or organisations. For more
information, use the contact details on our web site: www.beverleycommunitychurch.org.
How Could We Collect Information About You?
We collect information about you when you give us your personal details so we can contact you as a member of the congregation, as a volunteer in one of our ministries and if you decide to become a member of BCC. This may be when you visit us, send us an email or sign a consent form
What Data Is Covered By This Policy?
The policy covers information about or linked to a natural person (personal information). The personal information we collect might include, but is not limited to, your contact details such as name, postal address, telephone number and IP address. It will also include any information you provide in any correspondence between us. It may also include some financial and/or faith information.
Why Do We Collect Information About You?
We collect information about you for the following reasons:
• To enable us to communicate with you with regard to the ministries and programme of BCC, and other events or services we believe may be of
interest to you.
• To maintain up to date information regarding our congregation and the activities of the church
• To keep the necessary financial records of income received by the church
• In the interests of Safeguarding our children, young people, vulnerable adults and those with learning and support needs.
• As an employer.
Keeping Us Up To Date With Your Details And Contact Preferences
Please tell us as soon as possible if any of your contact details change so that we can keep our records up to date. You can change the way we contact you or the kind of material we send you at any time by contacting us by mail, phone or email using the contact details on our web site. You can unsubscribe from any regular emails at any time by contacting us in the same way.
Who Sees Your Information?
We will not sell, distribute or lease your personal information to anyone. The personal information we hold about you is used only within BCC, by staff and
volunteers on a ‘need-to-know’ basis, so that we can best recognise how to help you and deliver services to you. We do not pass any of your personal information to any other organisations and/or individuals without your express consent, or are legally permitted, or required by law.
Our Use Of Your Information
The information that you provide will be used to keep church membership records, to perform our usual church activities, and also to give you information about the events held at or organised by BCC. We also use the information to manage our employees and volunteers, and to maintain our own accounts (including the processing of Gift Aid). We will only use your personal information if you have authorised us to do so. We will make it simple for you to tell us how you want us to communicate with you, including how to opt out from future communications, and we will deal with your request as soon as possible. We will make it easy for you to contact us to answer any questions about privacy or our data protection policy, and details of how to contact us are contained within this policy.
How Long Do We Keep Your Information?
The length of time we keep the information you have given us depends on the context in which you provided it. We will only keep information regarding your membership of BCC that is necessary for us to remain in contact with you and for the purpose of maintaining current church membership records. As an employer, again we will only keep records regarding your employment for as long as is deemed necessary once employment ceases. We will keep records of any financial transactions you enter into with us for a minimum of six years. This will enable us to meet with accounting requirements and respond to any questions from you that arise during that period. Gift Aid declarations and transactions must be kept for a
minimum of 12 years after the Gift Aid is no longer valid.
Viewing The Information We Hold About You
You may request details of all the information BCC holds about you by contacting us using the contact details on our web site. You may ask that any wrong information about you is corrected, and/or removed if is no longer necessary for the information to be kept. You also have the right to withdraw your consent regarding the use of your personal information at any time.
BCC has the following social media pages: Facebook, Twitter, WhatsApp, Dropbox and Instagram for the purpose of communicating with members. All members are free to join these pages. If you join one of the Social Media platforms, please note that the provider of such platform(s) has their own privacy policies and that BCC do not accept any responsibility or liability for their policies. Please check their policies before you submit any personal data on these platforms. Photographic images can be defined as personal data. We will occasionally take photos and videos of Church services, activities, events and other Church ministries for the purpose of publicity and sharing of Church news. This might include (but is not limited to) using them on our website, Instagram, printed and online publicity, social media and press releases. Notices will be clearly displayed and an announcement made if such will be taking place. Those who do not wish to be included should opt out – see BCC Photo and Video Policy for full details. Some images or recordings may be kept permanently once they are published and be kept as an archive of Church life.
BCC has taken measures to guard against unauthorised or unlawful processing of personal data and against accidental loss, destruction or damage.
- Adopting an information security policy (this document is our policy)
- Taking steps to control physical security (staff/member records are all kept in
a locked filing cabinet)
- Putting in place controls on access to information (password protection on
files and server access)
- Establishing a business continuity/disaster recovery plan (BCC takes regular
back-ups of its computer data files and this is stored away from the office at a
- Training all staff/volunteers on security systems and procedures
- Detecting and investigating breaches of security should they occur
Changes To This Policy
We may amend this policy from time to time to take account of changes to our processes or changes to data protection or other legislation, so please check it periodically.
Information Commissioner’s Officer (ICO), Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF, Email: https://ico.org.uk/global/contact-us/email/
Tel: 0303 123 1113
Data Controller: Beveley Community Church, 49a Saturday Market Place, Beverley
HU17 8AA. Tel 01482 868124
Registered Charity number: 1031527.
Data Protection Lead – Richard Bradbury
Date of policy: June 2020